Construction Project Assistant

Project Assistant - Residential Construction

Mill Valley, California - Full Time

No Recruiters Please!

JOB DESCRIPTION 

Van Acker Construction (VAC) is looking for an Project Assistant (PA) to work out of our Mill Valley office. The Project Assistant will be part of a larger project team, supporting one-to-three large residential construction projects for multiple years, throughout all phases of construction. 

The Project Assistant is involved in multiple aspects of construction administration including supporting the project team with budgeting and monthly client invoicing, tracking of bids and RFIs, subcontract administration, document management, and project and/or site setup. A successful PA is highly organized and committed to communication, collaboration, cooperation, and a great attitude.

The Project Assistant can expect to execute challenging tasks and juggle always-changing priorities. The Project Assistant is an entry level role at VAC and works under the direction of the Associate Project Manager or Assistant Project Manager (APM) and may occasionally report directly to the Project Manager (PM).

Note that this is an in-office position. Remote work is not available.

JOB DUTIES

• Provide general and specific support to APM with subcontractor management and monthly client billing, including but not limited to:
  • Review subcontractor billings including detailed checking of time and materials backup.
  • Interface with billing spreadsheets, Timberline and Timberscan.
  • Manage, log, and track subcontractor insurance certificates.
  • Issue, track and finalize subcontracts, purchase orders, and change orders
• Support APM and PM with client budget development, including but not limited to:
  • Subcontractor bid-package distribution, follow-up, and diligent tracking.
  • Bid-related RFI distribution, follow-up, tracking, and circulation to bidders.
  • Preparation of bid comparisons (i.e. multiple bidder pricing comparison).
• Support Superintendent in job set-up including ordering job trailer, toilets/wash stations, safety, COVID protocols, and other requirements.
• Track and file site Daily Work Reports (DWR).
• Set-up new vendors by obtaining W9 and other documentation as required by VAC accounting department.
• Support site superintendent and office field personnel in other administrative tasks as required throughout project.

Van Acker Construction retains the right to change or modify job duties at any time. This list of job duties is not all encompassing. Needs and requirements may vary depending on the project and according to business necessity.

EDUCATION, EXPERIENCE AND SKILLS

• Bachelor’s Degree in accounting or finance, or a construction related field including construction management or engineering
• Previous experience working in an office setting; preferably in a construction or construction-related field
• Ability to write concise and clear letters, notes, reports, emails, and other communications
• Strong computer skills including Excel, Google Docs, and cloud-based storage systems (i.e. Box and Dropbox). Timberline experience preferred
• Ability to assimilate information and apply critical thinking skills to resolve problems
• Ability to plan ahead and organize their time and activities in order to stay on top of the project’s consistently changing priorities
• Independent and self-starting
• Effective participation in team environment
• Strong work ethic and a “can-do” attitude
• Maintains a professional demeanor in all situations
• Desire to continually learn and take on added responsibilities while maintaining a positive attitude; develop expertise in each skill area exposed to
• Takes ownership of work and is committed to the success of the project, their teammates and the company
• Must live in the local area and be authorized to work in the U.S

BENEFITS & COMPENSATION

Group Medical / Vision / Dental, Paid Time Off (PTO), Paid Holidays, 401k with Company Contribution

Base salary is $75,000 - $95,000 per year, plus annual discretionary bonus. Actual compensation will be based upon relevant work experience, education, and/or skill level and will be finalized at the time of offer.

This is a full time exempt (salaried) position working out of our Mill Valley office Monday through Friday. Overtime may be required during various phases of the project. The Project Assistant may also be required to drive to the jobsite from time-to-time and must meet the Company’s driving requirements.

COMPANY INFORMATION

Established in 1983, Van Acker Construction is Northern California’s leading high-quality residential construction firms. We are builders and construction managers with a track record of executing large and complicated projects on-time and on-budget. Our projects typically span from the Peninsula to Napa Valley with our main office located in Mill Valley, CA.

To find out more about Van Acker Construction, please visit our website at http://www.vanacker.com/

Please visit our Candidate Privacy Policy here or contact [email protected] for questions regarding our Privacy Policy or the collection of your personal information.

 **Only candidates need apply - recruiter contacts will be denied. Please do not contact Van Acker Construction directly regarding your application**